Decision Making Policy

All decision making processes described below are written to ensure transparency.

Decisions

When a decision is made this is denoted in an rst file in the ukpa-internaldocs/source/decisions/ subdirectory.

Examples of these include:

• 2020-02-15 Policy on minors

• 2022-11-19 Name chair and treasurer of UKPA

Decisions can lead to a policy of the UKPA.

Agreement of decisions

For a decision to be agreed the following has to occur:

1. A pull request on the ukpa internaldocs github repository must be opened with the modifications recorded in a source/decisions/<file.rst>.

2. This pull request should be labeled with either Trustee Meeting Decision or Resolution Decision as appropriate.

3. All trustees involved with the decision (as per the constitution) need to approve the pull request (using Github’s functionality to do so).

4. The pull request must be merged.

Policies

A policy of the UKPA is recorded in an rst file in the ukpa-internaldocs/source/policies/ subdirectory.

Examples of these include:

• Expenses Policy

• John Pinner Award Policy

Meeting records

All meetings of the UKPA are recorded in an rst file in the ukpa-internaldocs/source/meetings/ subdirectory:

• General meetings are recorded in ukpa-internaldocs/source/meetings/general/

• Trustee meetings are recorded in ukpa-internaldocs/source/meetings/general/

Records of meetings should include:

• List of those present;

• Apologies for absences;

• References to all decisions made.